Director Of Planning, Design & Construction

Type of Appointment:Full-Time, At WillJob Classification:Administrator IIAnticipated Hiring Range:Up to $160,008 annually (Commensurate with qualifications and experience)Work Schedule:Monday - Friday, 8am-5pm, unless otherwise notified Recruitment Close Date:October 23, ****THE DEPARTMENT:Facilities Planning and Management (FP&M) provides leadership and stewardship for the planning, development, operation, renewal, and maintenance of Cal Poly Pomona's natural and built environments in support of the University's academic and institutional mission. FP&M plans, designs, constructs, maintains, and improves campus buildings, infrastructure, transportation systems, landscapes, utilities, and other physical assets to ensure facilities are safe, functional, sustainable, accessible, and responsive to current and long-term campus needs. Through coordinated capital planning, design and construction, facilities operations, maintenance, infrastructure renewal, and sustainability initiatives, FP&M works collaboratively with campus partners, auxiliary organizations, the CSU Chancellor's Office, regulatory agencies, consultants, contractors, and other stakeholders to deliver projects and services that meet approved scope, budget, schedule, operational, regulatory, and quality requirements. The department also supports long-term stewardship of University assets by addressing facility renewal, deferred maintenance, energy and utility management, and evolving campus priorities. FP&M is comprised of approximately 150 facilities professionals representing a broad range of technical, professional, administrative, and skilled-trade disciplines. The department includes architects, engineers, planners, project managers, accountants, administrative professionals, landscape architects, technology staff, custodians, and building and mechanical trades, including carpenters, plumbers, locksmiths, painters, and electricians. FP&M also provides facilities operations and maintenance services, including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, and fleet and automotive services. FP&M's culturally diverse and multilingual workforce reflects the Cal Poly Pomona community and includes employees who are current students as well as University alumni. Through collaboration, technical expertise, customer service, and a commitment to continuous improvement, FP&M works to preserve and enhance the University's physical assets, distinctive character, and natural environment while supporting a high-quality campus experience.DUTIES AND RESPONSIBILITIES:Capital Project Design & Construction ManagementPlans, manages, and oversees the delivery of campus major and minor capital projects, public works projects, facility renewal and improvement projects, infrastructure improvements, modernization, renovation, and other assigned facilities projects through the full project lifecycle, including pre-design coordination, design, procurement, construction, commissioning, occupancy, and closeout.Establishes and manages project scope, budgets, schedules, delivery methods, milestones, quality standards, and performance requirements appropriate to project size, complexity, risk, and funding source.Directs and coordinates the work of architects, engineers, construction managers, consultants, inspectors, contractors, and other service providers.Oversees preparation and review of design documents, specifications, cost estimates, construction documents, and other project deliverables.Monitors project performance and resolves issues related to scope, budget, schedule, quality, constructability, campus operations, and stakeholder requirements.Capital Planning, Programming & Project Development CoordinationLeads assigned campus planning, programming, space planning, and project development activities within delegated authority.Coordinates with the Senior Associate Vice President, campus partners, and other planning stakeholders during feasibility, capital planning, project prioritization, and funding phases to support projects consistent with the Campus Master Plan, University priorities, facility needs, and available resources.Provides design, construction, cost, schedule, constructability, and project-delivery expertise during early project development. Participates in the preparation and review of project programs, feasibility studies, cost models, funding requests, and other capital planning documentation.Facilitates the transition of authorized and funded projects from planning into design and construction and assumes project-delivery leadership through completion and occupancy.Procurement, Contract Administration & Regulatory ComplianceDevelops, coordinates, and administers procurement and contracting activities supporting design and construction projects, including RFQs, RFPs, professional services agreements, public works bidding, construction contracts, and other CSU-authorized project delivery methods. Oversees consultant and contractor selection, scope and fee negotiations, contract amendments, change orders, schedules, deliverables, and performance requirements.Coordinates design reviews, constructability reviews, plan review, permitting, inspection, and required agency approvals.Ensures projects comply with applicable building codes, accessibility requirements, fire and life-safety standards, environmental requirements, California Public Contract Code, CSU policies and procedures, and University standards.Project Budgeting, Controls & Financial AccountabilityDevelops and maintains effective financial and project controls for the Design & Construction program and assigned projects. Oversees project budgets, cost estimates, commitments, expenditures, forecasts, contingencies, cash flow, progress payments, and change management.Evaluates financial and schedule performance, identifies emerging risks and potential impacts, and develops corrective strategies to maintain approved project objectives.Ensures accurate and timely reporting of project scope, budget, schedule, funding, risk, and performance information and promotes responsible stewardship of University resources.Executive Advising, Campus Coordination & Stakeholder EngagementProvides design, construction, project-delivery, budget, schedule, and regulatory expertise to University leadership and campus stakeholders. Prepares and presents project reports, analyses, recommendations, status updates, and decision items concerning project scope, budget, schedule, risks, impacts, and emerging issues.Maintains collaborative and consultative working relationships with campus leadership, academic and administrative units, auxiliary organizations, the CSU Chancellor's Office, consultants, contractors, regulatory agencies, and other external partners.Facilitates communication regarding construction activities and campus impacts and supports informed and timely decision-making.Personnel Leadership & Organizational ManagementSelects, develops, supervises, and directs assigned Design & Construction personnel, including project managers, project coordinators, inspectors, and contracted staff.Establishes workload priorities, assignments, performance expectations, and accountability consistent with the University's capital program and project-delivery requirements.Evaluates employee performance, provides coaching and professional development, addresses performance and conduct concerns, and promotes a collaborative, service-oriented culture of accountability and continuous improvement.Coordinates staff resources across the project portfolio to effectively respond to workload, project complexity, schedule requirements, and changing University priorities.Management Accountability, Program Effectiveness & Continuous ImprovementExercises independent judgment and decision-making regarding design and construction, contractual, financial, regulatory, personnel, and stakeholder matters within delegated authority.Develops, implements, evaluates, and improves policies, procedures, standards, project controls, and delivery practices for the Design & Construction unit.Monitors program effectiveness, identifies opportunities to improve project and service delivery, and ensures consistent implementation of applicable CSU and University requirements.QUALIFICATIONS:Graduation from an accredited four-year college/university with an undergraduate degree in engineering, architecture, or construction management, or a closely related field, or any combination of education and experience that totals at least ten (10) years. Valid California Driver's License and insuranceArchitect Certification A current State of CaliforniaA current State of California Professional Engineer licenseAn International Code Council (ICC) certification as a B2 Commercial Building Inspector or B3 Building Plans examinerAlternatively, the ability to secure the qualifications within 12 months of appointment.Seven (7) years of progressively responsible professional and administrative experience involving public works, facilities planning, design, construction, or capital project delivery, including experience with project/program management, budgets and schedules, contract administration, and applicable regulatory requirements. Experience supervising or managing professional, technical, or administrative staff.Experience in the administration of Building Code.The successful candidate must have superior verbal and written communication skills.The individual should demonstrate the ability to act independently with high integrity, exercise good judgment, provide constituencies and management with clear feedback, and make independent decisions as appropriate.The incumbent must possess strong interpersonal skills; the ability to establish and maintain productive working relationships and communicate effectively with diverse constituencies within the university, the Chancellor's Office, and with contractors and consultants.The ability to read, interpret and formulate capital project budget estimates and make formal presentations to campus constituents.The incumbent must remain current on all state and federal laws and codes relating to physical barrier removal (e.g., compliant signage, curb cuts, and accessible doors/entrances and construction).PREFERRED QUALIFICATIONS:Certified Access Specialist (CASp) designation to facilitate an inclusive Cal Poly Pomona through its physical facilities and comply with the law.An advanced degree in related field.One or more of the following licenses or credentials 1. A current State of California Architect license 2. A current State of California Professional Engineer license 3. An International Code Council (ICC) certification as a B2 Commercial Building Inspector or B3 Building Plans examinerOut of State WorkThe California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy . Background CheckCal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy .CSU Classification Salary RangeThis position is part of the Management Personnel Plan bargaining unit (MPP). The CSU Classification Standards for this position are located on the CSU Classification Standards website.The CSU Salary Schedule is located on theCSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5,053 and maximum $16,221 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.Employment Eligibility VerificationCal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website . University Driving RequirementsPositions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver's license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to theAuthorized University Driver Policy.Conflict of InterestThis position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the CSU's Conflict of Interest Policy . Outside Employment DisclosureExecutive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager's request. For more information, go to the Outside Employment Disclosure Policy . Child Abuse/Neglect Reporting Act (CANRA)The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order **** as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy .Security & Fire SafetyIn compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section *****, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: and .Pay Transparency NondiscriminationAs a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .Reasonable AccommodationWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ******. For more information, go toEmployment Notices .Equal Employment OpportunityConsistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of ****, Title IX of the Education Amendments of ****, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.Other NoticesFor other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.