Specialist, Finance Controlling - DHL Aviation

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We are seeking a highly analytical and finance-driven specialist to join our regional Center of Excellence (CoE). This role is responsible for executing the end-to-end aviation operating costs accounts payable process, performing comprehensive invoice auditing across EDI and paper-based formats, and ensuring accurate financial reporting for multiple entities throughout the Americas region.

Key Responsibilities

Systems Integration & Interface Control

• Manage and troubleshoot daily interfaces and data integrations between Airpas, Basware, and SAP, including invoice headers, purchase orders, and EDI files.
• Monitor workflow approval routes and ensure documents are processed correctly through the system.
• Investigate and resolve interface failures, workflow exceptions, and system blocks (e.g., "Waiting Match OCR" status).

Invoice Auditing & Processing

• Process and validate high-volume EDI and paper-based invoices across multiple entities within the Americas region.
• Verify invoice accuracy against contractual terms, operational data, and flight activity records maintained in Airpas.
• Ensure invoices are processed in compliance with company policies, contractual agreements, and internal controls.

Dispute Resolution & Vendor Management

• Identify operational, contractual, or pricing discrepancies related to invoices.
• Communicate directly with operators, service providers, and vendors to resolve billing inquiries and disputes.
• Review vendor statements and monitor outstanding items to prevent aged balances and payment delays.

Accounting & General Ledger Support

• Generate accounting entries and validate financial postings generated through integrated systems.
• Solid understanding of tax-related transactions, including VAT regulations and withholding tax requirements, where applicable.
• Prepare manual journal entries when operational exceptions or system limitations occur.

Month-End Close & Accruals

• Support monthly financial close activities by preparing accruals adjustments, tax provisions, account reconciliations, and management reports.
• Analyze and clear suspense and sub-ledger accounts to ensure accounting accuracy and completeness.
• Assist in ensuring compliance with internal controls and financial reporting requirements.

Operational Reporting & Financial Analysis

• Prepare and analyze monthly reports related to aviation operating costs.
• Monitor cost trends and operational variances related to the different aviation operating expenses.
• Develop analytical reports and dashboards to support management decision-making and cost optimization initiatives.

Requirements & Qualifications

• Bachelor’s degree in finance, Accounting, Business Administration, Economics, or a related field.
• 3–5 years of experience in financial analysis, accounting, accounts payable, auditing, or aviation-related finance functions
• Experience in shared service centers, Centers of Excellence (CoEs), or multinational environments is highly desirable.
• Highly desirable: Hands-on experience with aviation financial and operational platforms, particularly Airpas.
• Proven experience with ERP and accounting systems such as SAP.
• Familiarity with platforms, OCR technologies (Basware or similar), and electronic data interchange formats (EDI). 
• Advanced Microsoft Excel skills, including pivot tables, lookup functions, complex formulas, and large dataset analysis.

• Professional working proficiency in English and Spanish (written and spoken) is required.

• Strong analytical and problem-solving skills.

• Strong organizational and time-management skills.

• Ability to work effectively under tight month-end deadlines.

• Customer-service mindset with strong stakeholder management capabilities.